Participant Confidentiality

DUBLIN COMMUNITY SENIOR CENTER- WHITE LAKE

POLICIES AND PROCEDURES

SUBJECT: Senior Center Participant’s Confidentiality

POLICY: Participant’s confidentiality shall be respected at all times.  However, disclosure may be allowed by court order or medical emergency.

PROCEDURE:

1. All personal information in regard to participants shall be kept under lock and key

2. In event of an emergency, a copy of member’s participation form (emergency contacts, medication list) will be given to EMS and the emergency contact listed on participation form will be contacted and told of the situation.

3. If a phone number is requested by participant’s close friend, staff will not give out the number.  Staff will call that person and let them know that someone is trying to reach them.

4. Certain programs have the same regular participants.  There are some groups who want to create a phone list.  Each participant must grant permission for staff to include them on such lists. 

5. Under no circumstances is any participant’s information shared with class instructors or scheduled speakers.

6.  Copy of participation forms with be given to a designee in a sealed envelope and taken on all trips.